Terms & Conditions
Rental client must maintain $ 1,000,000 liability insurance at their own expense, and list Art Urban, LLC as an additional insured.
I will not hold Art Urban, LLC accountable for lost, stolen, or damaged property.
I assume risk and responsibility for any injury, death, or property damage resulting from my actions or my clients and their guests' actions.
I will assume all risk and responsibilities for any persons or items I bring into this property.
I release, indemnify, and hold harmless Art Urban, LLC, its agents, from and against all and any actions or claims which may be made by me or on my behalf or by other parties for or in respect of or arising out of any injury, loss, damage, or death caused to me or my property whether by negligence, breach of contract or any way whatsoever.
Fees & Payments
I agree to pay full rental amount before or on the start of the rental day.
At the time of booking, I agree to complete the online rental application and read the Terms /Conditions/ Requirements in full.
Cancellation Policy & Disclaimers
Cancellations made within seven days of scheduled rental will result in a mandatory charge of 25% of full rental fee, using card information provided or carton file.
Cancellations made within three days of scheduled rental will result in a mandatory charge of 50% of full rental fee, using card information provided.
Cancellations made within 48 hours of scheduled rental will result in a mandatory charge of full rental fee, using card information provided or card on file.
Art Urban, LLC cannot control outside and environmental noise, and therefore makes no guarantee of noiseless environment.
Use of smoke bombs and fog machine
Art Urban, LLC has a zero tolerance policy with smoke bombs of any kind. We will automatically fine any rental $500 if any type of smoke bomb is used in the building.
Fog machines and Hazers are allowed but only if you are renting the whole studio. This policy is set in place to stop set contamination of other rentals clients who are using the next studio.
Noise volume and limits: Any rental may be asked to turn down the volume of your music if it is disturbing a client in the opposite studio. Use of live drums or instruments require both studios to be rented due to noise issues.
All renters and their clients must conduct themselves in a professional manner while working at Art Urban, LLC.
Renters will be respectful to others working in the building.
Renters will refrain from entering studio spaces while in use by other studio members or non member renters unless permission is given.
Renters who repeatedly display inappropriate behavior while working inside Art Urban, LLC are subject rental termination.
There is a no smoking policy in the building. Outside smoking must be limited to the right side of the building in the smoking area.
Parking at other nearby business is prohibited without special permission. Park in the front or rear of the building. Failure to do so could result in towing.
Renter must leave the space clean, according to the standards outlined in the cleaning checklist below. Failure to do so will result in a cleaning fee of $150
Cleaning Policy Checkout List
All photo equipment ( stands , extension cords, lights , apple boxes, V flats , light boxes, sand bags )must be placed back in designated equipment room area or rolling storage wall. All counter tops and tables must be cleared of drinking bottles cups trash and wiped down free of dust debris and spills.
All floors must be swept clean and spills wiped in studios used and client areas used ( halls, bathrooms kitchen , dressing area and makeup areas.)
All cleaning supplies must be placed back and hanging up in the cleaning supply closet in the west hall.
All trash cans must be emptied and trash liners replaced if trash content is wet. (studios, bathrooms, kitchen, makeup rooms and client areas ) All cleaning supplies will be located underneath the bathroom sinks.
All furniture must be returned to assigned areas.
Heat and air thermostat before leaving must be set to 73 degrees in the summer and 70 degrees in the winter
All lights must be turned oﬀ before leaving studio.
( studios , equipment room ,client rooms, halls, bathrooms, kitchen, dressing rooms & makeup rooms)
I agree to the rules and regulations of Art Urban, LLC, and the cleaning checkout policy. I understand failure to comply with rules and regulations may result in a cleaning fee of $75.00 and possible refusal of future usage of Art Urban, LLC. A cleaning /checkout list will be provided and required to be filled out and signed after every studio rental.
Credit Card Authorization
I Authorize Art Urban, LLC of Nashville, TN to charge to the Credit Card detailed in the Art Urban, LLC Online Rental Application, the amount indicated on the application, plus any expendables, cancelation fees or cancelation fees occurring in future bookings verified through communication outside of this rental application, damage expenses, and additional equipment fees added during the rental period. I authorize a pre authorization charge of $10 directly to the card number provided prior to the rental date to verify card information on the Westlight Studios application. ( the amount or $10 will be deducted from the final rental charge)
I promise to pay such amount as noted above subject to and accordance with the agreement governing the use of such card . I acknowledge that any credit card processing fees related to this transaction will be charged directly to the card number provided. I also acknowledge that this card will be on file for cancelation fees occurring in future bookings verified through communication outside of this rental application.
Private Party Rentals
Additional fees will be added to the rental in the amount of $100/ hour after midnight.
All Private party rentals require and additional cleaning fee of $250 if food and beverage is served.
All rental furniture must be removed on the same day as the rental or can be stored in the Art Urban storage area located in back parking area.
Private Parties serving alcohol requires additional liability insurance and must use ABC licensed servers.
Please print this agreement for your records.